Consulting
From creating RFP's to interpreting and reviewing AV quotes, audio visual planning can be stressful and tedious. Let Rayne take that off your plate.
A Rayne "Technical Director" can empower meeting and event planners by giving them the ability to enhance their event's success while effectively managing costs, ensuring a smooth execution and an engaging experience for attendees.
Expertise in AV Technology
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Professional Knowledge: Technical Directors possess specialized knowledge about the latest technologies and equipment, ensuring that meeting and event planners have access to the best solutions tailored to their event needs
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Customized Solutions: We can design Audio visual setups that meet specific requirements, whether for conferences, galas, or live events, optimizing the technology for the intended audience and environment
Seamless Integration
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Smooth Coordination: Techincal directors work closely with other vendors to ensure all AV components integrate seamlessly, reducing the chances of technical issues during the event.
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On-Site Support: Rayne will provide on-site assistance during events, allowing meeting planners to focus on other aspects of event management while ensuring that technical issues are promptly addressed.
Cost Efficiency
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Budget Management: Audio visual Technical Directors help in selecting cost-effective equipment and solutions that fit within the event budget. Their expertise can lead to savings on rentals and purchases by avoiding over-specification or unnecessary equipment.
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Avoiding Mistakes: By ensuring proper planning and integration, consultants minimize the risk of costly mistakes during setup and execution, which can disrupt events and lead to additional expenses.
​Here are just some of the services we provide for our audio visual clients. We'll develop a custom SOW(scope of work) to fit your requirements
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Prepare “request for proposal” based on the technical needs of the client​
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Review all proposals and assist with selecting an Audio Visual supplier​
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Attend virtual and in person meetings to discuss technical and logistical related details ​
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Work with the Audio Visual provider and/ or producer and client to construct floor plans
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​Assist with ensuring Audio Visual provider and/ or producer is receiving all programming content including videos, music, power point slides, etc...
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​Review all programming content to verify its functionality and check for errors. Make client approved minor updates and corrections
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Assist and review all “Run of Shows” to ensure practicality and clarity for Audio Visual provider and/ or producer
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​(On site) Attend Pre-Con meeting
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​(On site) Each morning, meet with the Audio Visual provider and/ or producer to go over schedule and ensure that the Audio Visual Provider has all programming content
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​(On site) Act as Technical Program Manager during live event